MYOB Compnay Files: Activate, Backup, Deactivation, Reactivation

After creating a company file you will need to activate the file within 30 days or less. If you have not yet activated the company file, you will get a activation window which reads:

( )Activate online
( )Activate by phone
( )Activate later
( )Mark as Read Only

If you chose Activate later, you will get a Activation days remaining window telling you how many days you have left to activate the file.

On clicking OK exiting that window, you will get a file backup window which says

This company file has never been backed up.

If this file becomes damaged in some ways, everything you've entered will need to be re-entered. Re-entering data can take a considerable amount of time.

MYOB CANNOT guarantee that a damaged file can be repaired.

Do you wish to back up at this time?

[ ] In the future, do not show this message.

[Help] [No] [Yes]

Significance

Supposed Company A is closed, and you don't want it anymore, you can make it READ ONLY and delete the company file. But even if deleted from your computer, the file will still remain in MYOB systems and included in the quota of maximum 5 free company files and will be read-only.

Company B created

Maximum free 5 company files. However can buy more quota with each block of 5 files costing RM59 for Malaysia and S$61 for Singapore

How company files activation works
email
phone internet
letter

Activate file window

MYOB Activate Your Company File Window

MYOB Activate Company File Reminder Winow

Backup file Reminder
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MYOB company files backup reminder window

MYOB Company File Activation Window

After creating a Company File with MYOB, you will have 30 days to activate it. If after 30 days it is still not activated, the company file will become READ ONLY and you will not be able to activate it. Note that you can activate a total of 5 company files for free. If you want to activate more than 5 files, you can buy extra quota in block of 5 files. Cost in Malaysia will be RM59 per block, and in Singapore will be SGD$61.

Each time you open a yet to be activated company file, a MYOB Activate Your Company File Window will open.

What is Activation?
Activation gives you full access to your company file. Without activation, your company file becomes read-only (after 30 days)

Activation also register your MYOB software, if it's not already registered.

Using a Trial Version?
You can use your trial version for a limited time without activation.

If you have an Internet connection, you can purchase your MYOB software now.

Purchase MYOB software online.

Company File Activation Options
( ) I want to activate my company file online. (You must be connected to the Internet)
( ) I want to activate my company file by phone. This is an automated phone service
( ) I want to activate my company file later. Trial version users should also choose this option (30 days remaining)
( ) I want to mark this file as Read Only. For company files you no longer need to add data into.

Please note
If the file you have just opened is a backup file, a file from a previous financial year that has been closed, or a file you no longer need to add data to, you do not need to activate it. Jus select "I want to mark this company file as Read Only"

If you chose the first option to activate online, you will get a Activate Online Window (click to see screenshot) where you will need to enter your MYOB Serial Number (already filled in if you have registered your software) and a field where the Company File Code, generated by MYOB, is already filled in for you. It would be wise to both take a screenshot and save the image as well as record the company file code somewhere for reference.

On activation, you will receive a Company File Activated window informing you that the file is now activated

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MYOB Company File Activation Window

MYOB Activate Your Company File Window

Activate Company File Online

MYOB Company File Activate Online Window

Company File Activate Window

MYOB Company File Activated Message