MYOB: Setup: Tax Codes

To setup or access the Tax Code list, go to the menu bar at the top and click LISTS

Drop down menu will have the following choices
Accounts | Cards | Items | Jobs | Categories | Tax Codes | Recurring Transactions | Custom List & Field Names | Custom Lists | Sales & Purchases Information | Identifier

Click TAX CODES and the Tax Codes window revealing the whole Tax Code List pre-loaded by MYOB as per Royal Malaysian Customs.

I have copied the whole list for your reference at MYOB Tax Codes List. It is accurate as of 3rd December 2014.

If you click on the arrow on the left of any code, a TAX CODE INFORMATION window will open showing various properties of that tax code (See screenshot below). Here various properties of that tax code will be display including what accounts the tax code is linked to. In this window too you can edit the tax code properties if you have information from the Royal Malaysian Customs and you know what you are doing or you didn't subscribe to MYOB 1 year support, you can edit it yourself if Royal Malaysian Custom make changes. Otherwise leave it alone and let MYOB update it for you.

For example, you click the arrow to the left of SR (Standard Rated Supplies), the properties window for SR will pop up:

How to delete MYOB tax code

You may have superfluous tax codes in your MYOB Tax Code List and may want to delete it from the list. Here is how to do it: Step 1: First open the Tax Code List. At the top horizontal menu, select List from the pull down menu and then select Tax Codes. The Tax Code List will open. Step 2: Click the arrow to the left of the tax code you want to delete, then click EDIT at the top horizontal menu, then select DELETE Note that sometimes a tax code cannot be deleted in which case you get a popup message saying: "This tax code may not be deleted because it is being used on sales, purchases, banking or journal transactions."

To open tax code list

MYOB Open tax codes list

To delete tax code

MYOB delete tax code

Cannot delete tax code message

MYOB cannot delete tax code message

Delete tax codes and import new tax code list

In preparing to use MYOB for doing your accounts and helping you to manage GST related tasks, you may have imported your company file from your accountant. It may already have a Tax Code List with the old tax codes. You may get a file from MYOB to import into your company file to add all the GST tax codes matching those from the Customs. If you try to first delete the old tax code list, you may not succeed because some of the tax codes may already be linked to some accounts.

Instead of deleting the whole list, open that old tax code list and delete tax codes one by one instead. Click on the arrow to the right of a tax code to open the Tax Code Information, click EDIT at the top horizontal menu bar, then click DELETE TAX CODE. You will be informed if that tax code cannot be deleted becausee it is used for same transaction already in which case just leave it alone. Just delete all the tax codes that can be deleted.

If you do not yet have a suitable tax list file to import after the above is done, MYOB would have provided a trial company file, clearwtr.myo. Open this file and at the top horizontal menu bar, select LISTS:

Menu bar > Lists > Tax Codes

After opening the tax code list, go to the top horizontal menu, select FILE

Menu bar > File > Export Data > Tax Code List

Save the file as Non-consolidated Codes in a folder from which you can remember to import from. Now to import this file into your company file.

With the company file open, go to the top horizontal menu bar, select IMPORT DATA

Menu bar > Import Data > Tax Code List > Non-consolidated Data > Select the exported file from folder > Match All > Import